Verification
The verification system lets you gate Discord roles behind a custom application flow. Recruits apply through Discord; staff review and accept or reject submissions; the bot assigns roles automatically on approval.
Admin Setup
Go to Admin → Verification to manage verification configurations. A single server can have multiple configurations (e.g. one for member applications and a separate one for allied regiments).
Creating a Configuration
Click New Verification. The setup form has the following fields:
Basic Settings:
- Name — Internal label for this config (not shown to applicants)
- Verification channel — The Discord channel where the "Show application options" button will be posted
- Review channel — The private channel where staff receive and review pending submissions
- Message content — Optional markdown text that appears above the embed in the verification channel
Embed Builder (optional): Build a custom Discord embed to display above the apply buttons — useful for instructions, artwork, or a formatted introduction.
Application Types:
Three application types are available: Member, Ally, and Faction. Each can be independently enabled or disabled, and each has its own configuration:
| Field | Description |
|---|---|
| Label | Text on the Discord button (e.g. "Apply as Member") |
| Style | Button colour: Primary (blue), Secondary (grey), Success (green), Danger (red) |
| Required roles | Discord roles a user must have before they can click this button (leave empty to allow anyone) |
| Accepted role | The Discord role granted to the applicant when their submission is accepted |
| Faction code expiry | (Faction only) How many minutes before the verification code expires (default: 30) |
The order in which the three buttons appear can be rearranged.
Adding Questions
Go to Admin → Verification → [config] → Questions to manage the questionnaire for each application type.
- Up to 5 questions per type (Discord modal limit)
- Per question: question text, placeholder text, required toggle, max character length, sort order
- Member and Ally questions are configured separately
Sending the Verification Message
Once the configuration is ready, click Send. The bot posts a message to the verification channel containing the intro text, the optional embed, and a Show application options button. The send date is recorded on the config list.
If you update the config later, click Resend to push a new message to the channel.
Member Experience
Standard Application (Member / Ally)
- Member navigates to the verification channel and clicks Show application options.
- The bot checks eligibility: required roles are present, and the accepted role has not already been granted.
- The bot displays the enabled application type buttons.
- Member clicks their application type button.
- A Discord modal opens with the configured questions (up to 5 fields).
- Member fills in their answers and clicks Submit.
- The bot sends a confirmation DM to the applicant and posts a review card to the staff review channel.
Faction Application
The faction flow uses an in-game code as proof of identity:
- Member clicks the Faction button in the verification channel.
- The bot DMs the member a randomly generated 6-character code, along with instructions and an image showing where to type it in-game. The DM states when the code expires.
- Member types the code into in-game chat on the map screen and takes a screenshot showing the chat with the code visible.
- Member sends the screenshot to the bot via DM.
- Member sends their Steam profile URL to the bot in the same DM conversation.
- Once both the screenshot and Steam URL are received, the bot posts a review card to the staff review channel and confirms receipt to the member.
If the code expires before the member submits, they should contact a staff member to be issued a new one.
Staff Review
When an application is submitted, the bot posts a review card to the configured review channel:
- Applicant Discord username and avatar
- Application type
- Each question and the applicant's answer (for Member/Ally)
- Screenshot, code, and Steam URL (for Faction)
- Accept and Reject buttons
Accepting
Click Accept. The bot:
- Grants the configured accepted role to the applicant
- DMs the applicant a success message
- Updates the review card to show who accepted and when (green colour)
Rejecting
Click Reject. A modal opens prompting for a rejection reason. After submitting:
- The bot DMs the applicant with the rejection reason
- The review card updates to show who rejected and the reason (red colour)
No Discord permission beyond being able to see the review channel is required to accept or reject — any staff member who can see the channel can act on submissions.